PRIVACY & DATA POLICY

UK MICROWAVE GROUP
PRIVACY & DATA USAGE POLICY - MAY-2018

The purpose of this privacy statement is to advise you of the personal information that the UK Microwave Group (UKuG) hold and how we use it:-


Who are we?
The UKuG is a not-for-profit organisation set up to promote the use of the amateur radio bands above 1GHz and is run by an elected committee of members, for its ordinary members, on a voluntary basis.

The legal basis for processing your data
When you join or re-join the UKuG, we will ask you for some personal information which we will use to provide you with membership services. As you will be about to or have already entered into a membership contract with the UKuG, your consent to do this is given when you complete the application form in print or electronically on the UKuG web site.

What personal data do we hold?
The UKuG holds your name, callsign (if applicable), and relevant contact details for the purposes of administering membership and related UKuG services including publications, technical support and awards/contests. In delivering these services UKuG may use volunteers and third party services/platforms (such as PayPal, Groups.io etc) for which we use best practice on a reasonable endeavours basis

Where is it held?
Our primary website (www.microwavers.org) and membership database systems are based in the UK and we will make every effort to keep your data inside the UK. However we also make use of 3rd party platforms/services such as Groups.io, PayPal, Twitter, Youtube etc where we have no direct control of their location. By accepting this membership policy you give us consent to store/process data in the UK as well as via such 3rd parties where necessary.

How long will we keep it?
Your details will be deleted from our membership database 12 months after membership expiry. Other records such as for Chipbank requests etc will also be deleted after 12 months. Summaries may be retained in our financial records for UK tax purposes for up to 6 years, after which they will be deleted. Note that items intended for publication (eg in Scatterpoint) may be made available online. We also reserve the right to maintain certain long term records (eg for Loan Equipment, Project Support funding etc).


The General Data Protection Regulation (GDPR) provides several rights concerning your personal information and these are detailed on the ICO website: ICO.org.uk

If you have any questions about the UKuG and GDPR, please contact the Membership Secretary or Chairperson Additional contact details are on the contacts page of the club website.


Further Info:-

  • Information Commissioners Office (ICO): ICO.org.uk
  • UKuG Contacts: Committee Page for our current post holders

    21-May-2018